Journal system for addiction treatment
Bring treatment, medication and attendance together with evidence of the support delivered and its outcomes. Use the same information in daily work and reviews with the referring authority.
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What the documentation has to do
In addiction treatment two things have to hang together: what happens in the treatment, and what has to be shown to the authority that made the referral and pays for it. A journal system for addiction treatment has to carry both without duplicated work — the treatment episode, the medication and the attendance on one side, and the evidence of delivery and outcome on the other.
Below: the requirements, the usual pitfalls, and the questions that reveal whether a system was built for this field.
The episode as a whole
Admission, sessions, medication, tests and discharge should read as one episode — not four lists you have to reconcile yourself.
Substitution medication and dispensing
Who had what and when, and who dispensed it, with lookups against an approved medicines reference and a trail that can be followed.
Attendance
Recording should take one click. Attendance is both part of the treatment and part of what the authority is paying for.
Outcomes that can be evidenced
Progress has to be shown with standardised instruments over time — that is the answer to whether the treatment works.
Discharge summaries from episode data
The summary should build on what was actually recorded, not on memory of an episode spanning many months.
Tight access control
Information about addiction treatment is among the most sensitive there is. Access has to be narrow, and lookups logged.
Three places it usually goes wrong
Outcomes are calculated only when the authority asks. They then have to be reconstructed from notes, and the result comes out weaker than reality was.
Medication sits in its own system. That means double entry and a trail assembled from two places every time something has to be evidenced.
Attendance is kept on paper. It works fine until someone has to total a period — or until the sheet cannot be found.
How it works in Validi
Records, medication management with lookups against the Danish medicines reference, urine samples and attendance sit in the same module, so an episode reads as an episode. Progress is calculated as you go with standardised measures, and the discharge summary is built from the episode's actual data. Personal identification numbers are encrypted at rest and never sent to external AI services.
Read more about medication management with medicine reference lookups and GDPR in a journal system.
From first contact to discharge
- Record the initial enquiry separately from the treatment start and bring together the relevant referral and assessment.
- Agree goals and a treatment plan with the service user. Make the next appointment and responsibility for follow-up clear.
- Document attendance, sessions and relevant changes. Keep social support and medical decisions distinct.
- Summarise progress in a professionally approved report and agree support after discharge.
Documentation requirements and responsibilities
Section 101 of the Danish Social Services Act is a key basis for social treatment of drug misuse. Alcohol treatment and medical treatment have different frameworks that need separate consideration. See our section 101 documentation guide.
Healthcare tasks are subject to relevant record-keeping rules. Establish any reporting and integration requirements before starting.
From observations to care-plan goals
A goal needs to work in daily practice. Validi can suggest intermediate goals for a professional to review, edit and approve. AI-assisted content is marked and included in the version history. AI makes no decisions about the service user.
Pricing and what is included
Shared hosting has a base price per clinic plus a fee per employee. Include both the subscription and expected usage when preparing your budget.
Shared hosting
DKK 199/mo. per clinic
+ DKK 96 per employee/mo.
Excluding VAT. SMS, CPR lookups, speech-to-text and AI are charged by usage. A dedicated clinic mobile number has a separate monthly charge. See the full price list for rates.
- Everything in Validi, unlimited clients
- Rota planning incl. statutory time tracking
- HR with staff reviews and workplace assessments
- Rooms for residential facilities
- Free, full export — always
- No lock-in
- Danish support
Need a dedicated server operated and maintained by Indee ApS? See Enterprise for published setup and hosting prices.
A system change in four steps
Define what needs to move
List records, attachments, plans and history. Agree retention requirements, access rights and any need to consult the previous system.
Check a sample export
Agree an export format with your current supplier. Check that service users, notes, dates and attachments remain connected before confirming the scope.
Test a working day
Walk through a fictional case with the relevant professional groups. Check permissions, corrections, reports and exports; agree training and responsibilities.
Approve the transition
Agree the final export, cutover date and a fallback plan if there are delays. Check record counts and selected cases, then have the responsible person approve the result.
Migration scope and costs are agreed before work starts. Enterprise packages include migration as described in the price list; fixed pricing assumes data in the agreed export format. Deviations are priced in advance. Read about switching systems and exporting data.
Try the workflows in your own demo clinic
Choose a clinic type and explore journals, medication, shift scheduling and HR with fictional clients and staff. Try the workflows before you decide.
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Frequently asked questions
- How do we evidence outcomes to the commissioning authority?
- By measuring the same thing at fixed intervals throughout the episode rather than describing the result at the end. Standardised instruments produce an episode that can be shown as a development, and that does not have to be defended with words alone.
- Can the system handle substitution treatment?
- It has to record the prescription, daily dispensing and as-needed doses with lookups against an approved medicines reference, and every action has to be traceable to the person who performed it. Ask to see the dispensing screen itself in a demo.
- Is our data secure enough for such a sensitive field?
- The requirements are the same as for other health data, but the consequence of a breach is greater. Look for encryption at rest, narrow access control, a log of lookups and a data processing agreement — and ask specifically what is sent to any AI services.
Documentation requirements are not the same across social care. Four service types, and what typically sets them apart:
A journal system for social care →